How to Set Up Auto Reply Messages in Gmail

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Written By Larious

Larious is the Executive Editor of LowkeyTech. He is a tech enthusiast and a content writer. 





Last Updated on April 2, 2021 by Larious

As of now, there are hundreds of email services out there. However, Gmail seems to be the best option out of all those. Gmail is now the most popular email option available for iOS, Android, Windows, macOS, and the Web. With Gmail, you can easily send & receive emails, send file attachments, etc. Both individuals and businesses right now use the service.

If you use Gmail for business purposes, you might need to reply to the same email almost every day. Let’s admit, every day, we receive hundreds of emails, and replying to all of them one by one is not possible. Responding to the same emails repeatedly can become monotonous and highly time-consuming for any busy person.

There are times when we all have wished to set up automated replies on Gmail. Let’s assume you are running a store and receive frequent product enquire emails. In such a case, setting up an automated reply could be a good idea to let the sender know that you have received the email and would reply shorty. However, Gmail doesn’t provide you any direct option to set automated replies to any particular contact.

Also Read: How to Free up Storage Space in Gmail (Quick Trick)

Steps to Set Up Auto Reply Messages in Gmail

To set up automated replies for a particular contact, you need to create a new template and set up a filter. If you are interested in setting up an Auto-Reply in Gmail, then continue reading the article. Here we will share a step-by-step guide on setting up a Gmail auto-reply message. Let’s check out.

Step 1. First of all, login to your Gmail account from your desktop web browser.

Step 2. Now click on the Settings gear, and click on ‘See all settings’

click on 'See all settings'

Step 3. Now on the Settings page, click on the Advanced tab.

click on the Advanced tabclick on the Advanced tab

Step 4. On the Advanced page, scroll down and enable the ‘Templates’ option.

enable the 'Templates' optionenable the 'Templates' option

Step 5. Next, scroll down and click on the ‘Save Changes’ button.

Step 6. Now move to the Gmail home page, and click on ‘Compose.’

click on 'Compose.'click on 'Compose.'

Step 7. Now compose the template you want to use for automatic replies. Once done, click on the three dots as shown below.

click on the three dotsclick on the three dots

Step 8. Click on the Templates > Save draft as template > Save as New template option.

1617336333 137 How to Set Up Auto Reply Messages in Gmail1617336333 137 How to Set Up Auto Reply Messages in Gmail

Step 9. Next pop-up, enter a new template name, and click on the ‘Save’ button.

1617336333 97 How to Set Up Auto Reply Messages in Gmail1617336333 97 How to Set Up Auto Reply Messages in Gmail

Step 10. Now click on the Search option arrow in the search box as shown below.

1617336333 955 How to Set Up Auto Reply Messages in Gmail1617336333 955 How to Set Up Auto Reply Messages in Gmail

Step 11. Now you need to define the criteria for the automated reply filter. The criteria could be a name, email address or any particular word, etc. Once done, click on the ‘Create filter’ option.

click on the 'Create filter' optionclick on the 'Create filter' option

Step 12. On the next page, check the ‘Send Template’ option and select your newly created template.

check the 'Send Template' optioncheck the 'Send Template' option

Step 13. Once done, click on the ‘Create Filter’ option.

1617336333 568 How to Set Up Auto Reply Messages in Gmail1617336333 568 How to Set Up Auto Reply Messages in Gmail

That’s it! Now, if an email matches the criteria you have set, the auto-reply message will be forwarded.

How to Disable the Auto Reply Filter?

Suppose you wish to disable the auto-reply, head to the Settings > Filters and blocked address. Select the active filter and click on the delete button.

click on the delete buttonclick on the delete button

That’s it! You are done. This is how you can disable the auto-reply in Gmail.

This article is all about how to set up an auto-reply in Gmail. I hope this article helped you! Please share it with your friends also. If you have any doubts about this, let us know in the comment box below.


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